ED Report

Executive Director Report
May 8, 2006
Northminster Presbyterian Church

I. House Construction

a. House #25 is underway. The Groundbreaking Ceremony was scheduled for Saturday, April 22. We had 40 plus participants attend. Members of Saint Mark Baptist Church offered scripture reading and hymns.

b. The SHOP 2005 Grant status will be determined mid-May.

II. Financial Report

a. Attached - balance sheet and a Statement of Cash Flows to date.

b. The grant for reimbursement for closing costs and down payment assistance for Linda Gentry is still making progress. We are waiting for a response from Corliss Bey, Habitat for Humanity Virginia, concerning the matching numbers.

c. The SHOP 2006 Survey was submitted Thursday, May 4. This survey is the preliminary work to receive the actual SHOP 2006 Grant application.

d. The Sweet Briar College HFH Chapter presented ACHFH was a donation of $687.93. Sweet Briar organized a Penny Drive, Movie/Speaker and Battle of the Bands to raise this donation.

III. Office Status

a. The office is running well and all reports are current.

b. Habitrak has been installed on Becky Stewart’s computer and she is beginning to work with the software.

c. We are searching for a Volunteer Relations Committee Director. The Committee Chair will be the main contact for potential volunteers to be introduced to ACHFH.

d. Rod Loving, Becky Stewart and I met with the Rock Central Valley Habitat for Humanity in Bridge Water to discuss office operations and the Habitrak software.

e. George Banton, Rod Loving and I met with the Nelson County Habitat for Humanity to discuss merging our two Habitat affiliates. Information is still being gathered.

f. George Banton and I met with the Job Corp to discuss a volunteer partnership. We have worked with the Job Corp before and we are working out the details to continue the relationship.

g. We have ordered a vinyl door sign for the main entrance to our building from Bruce Signs ($115.00 no tax.)

IV. Training.

a. Rod Loving and I attended the Seed Grant training “Partnering for Success” April 18-19 in Roanoke.

Amherst County Habitat for Humanity
Executive Director Report
December 7, 2005

I. House Construction

a. We are having some delays on our house. Once one item gets moved back all others must also be delayed. We have rescheduled the appraisal and the closing until late in January.

b. All items are prepared for the HOME closing assistance grant, however, we will need an FHA appraisal so we are waiting to turn that paperwork in until the appraisal is complete.

II. Financial Report

a. I have attached a balance sheet to this report. ACHFH is solvent with all bills paid. We are experiencing a negative cash flow due to our housing construction, but this is normal and not a reason for concern. Last month our income was $9,648.67 and our expenses were $10.862.00 for a loss of $1,213.33. We have $50,807.68 in the bank after all bills are paid.

b. As we are looking at our bookkeeping system there will be some significant adjustments to our books. These will be made in consultation with our auditor and treasurer. I will keep the board fully informed. These adjustments will be for bookkeeping purposes only. Our overall financial position is still sound.

c. Our audit is complete and I will have copies for the board at the meeting on the 10^th.

d. We received an anonymous donation of stock on December the 2^nd. The donor gave stock in a company he is selling. When the buyer purchases the company, the buyer will be required to buy the shares we hold as well. The estimated value of the stock is $58,000.00. The purpose of this donation is to fund a complete house. With this donation, I would like to plan on two houses next year.

III. Office Status

a. I will be out of town the week of December 17 to 20. The office will be closed for on the Monday after Christmas.

b. Bob Born, our Webmaster/computer guru is setting up a network server for our office. This will facilitate the sharing of files and allow board members to have mail boxes and access to data on our network.

c. I have attached a DRAFT organizational chart for your consideration. Please feel free to use this as a starting point of your discussions on committees and positions that need to be filled.

IV. Training.

a. Board Members are reminded that the Seed Grant program will require at least one board member to accompany me to training in Richmond on March 22 & 23. Funding is available for transportation and housing. We must have a commitment from a board member to attend.

b. There is an optional training session scheduled for February 8, 2006 in Roanoke on Federal Home Loan Bank Programs. FHLB is an excellent source of funds for our organization. I will be attending this program and would suggest that a board member also attend.

c. We have started training for our account system, QuickBooks. The first meeting was attended by our auditor, Rod loving, our Treasurer, Becky and myself. It was very productive. I anticipate 2 or 3 more sessions.

V. Action Items

· The Board must determine who will travel to the required training session in March of 06.

· The Board should start planning for a dedication service for house #24.

· The board is asked to be on the look out for developable land within the county for future building sites.

Amherst County Habitat for Humanity
Executive Director Report
November 14, 2005

I. House Construction

a. House 24 continues. We are nearing completion and hope to be done by the third week in December. We should start planning a dedication service.

b. We are in the process of applying for a HOME fund grant from DHCD for closing cost and down payment assistance for the Gentry family. The issue with this grant is timing. We must close within 30 days of receiving the grant award. We are working with our attorney to establish a reasonable date and get this grant application in the works.

c. The land we had a contract on failed to perk. The contract has expired and I have applied to get our earnest money back. We will begin to look for more land. The board is encouraged to use their influence and contacts to assist in the land acquisition process. In the mean time we will move forward on demolition \ of the house on Church Street and preparations for construction next spring.

d. I have met several times with students and staff from Sweet Briar College. The Business Practices class has taken a commitment to raise $7,000.00 for house 25 and provide labor to frame the house. This work must be done within the school year so we must move forward on preparing a lot and foundation.

II. Financial Report

a. I have attached a Statement of Cash Flow and a Balance sheet to this report. ACHFH is solvent with all bills paid and a positive cash flow. We have submitted our first Seed Fund Grant reimbursement request this month for $3,976.00.

b. Our audit is complete and at the printer. We will have a final product to present to the board at our next meeting. No problems were found and no findings were made. A couple of the suggestions are that escrow funds be held in a separate account and statements be sent to our four mortgagees on a monthly basis to keep them informed of payments due and the amount of their arrears. We will require a board resolution to establish a new escrow account.

c. We continue to deal each month with our delinquent mortgagees. However, progress is being made in retraining them to understand the need for timely payments. The time and effort this process requires emphasizes the need for a functional Family Support Committee.

d. The failure of any board members to attend the required Seed Grant training in Richmond on October 18 and 19 has resulted in a .05% penalty. Our total grant award has been lowered to $19,000.00. Each additional failure will result in additional penalties being assessed. Board commitment to this training was a condition of the grant and is required. We must look hard at the training schedule and get a commitment from board members to attend all of the remaining training sessions.

III. Office Status

a. I am very please to announce that we have hired Becky Stewart to be our Receptionist/Bookkeeper. Becky has extensive experience with QuickBooks and is very computer savvy. She started work on November 1 and she is working out very well. She will be a great asset to our organization.

b. I will be out of town the week of November 21 to 26. The office will be closed for Thanksgiving November 24 and 25. Becky will keep the office open November 21 to November 23.

c. We have purchased a second computer and are having hi-speed internet access installed. Bob Born has volunteered to network the computers as soon as the hi-speed internet is installed.

d. Our bank suggests the board update the account signature cards. I would suggest that all officers be signers on the account.

IV. Training.

b. The state will present required training on Board Roles on a date we determine and at our location. This 4 hour training should be completed in November, but can be pushed into December. The board should establish this date at its next meeting.

c. There is an optional training session scheduled for February 8, 2006 in Roanoke on Federal Home Loan Bank Programs. FHLB is an excellent source of funds for our organization. I will be attending this program and would suggest that a board member also attend.

d. Paul has asked to ask the board if they would consider a Saturday meeting with the state representatives in order to expedite the work planning process. I pass that request along to you.

V. Habitat for Humanity International

a. HFHI has asked each affiliate to commit to at least a 10% tithe of all unrestricted income (everything except mortgage income or restricted use grants). We are currently doing this. The board should consider signing the pledge card.

b. HFHI has asked for a commitment of “A House for a House”. This program asks for $4,200.00 to be donated for overseas building for each house an affiliate builds here in the US. The board should consider whether to make a commitment to this program.

VI. Action Items

· The Board should up-date its bank signature cards.

· The Board must determine who will travel to the required training session in March of 06.

· The Board should consider the possibility of a Saturday meeting with the state to expedite the work plan process.

· The Board must commit to a date in November or December for the Board Roles training

· The Board should start planning for a dedication service for house #24.

· The Board should consider the extend to which it wishes to support HFHI with its tithe and whether it wishes to participate in the House for a House Campaign.

· The board is asked to be on the look out for developable land within the county for future building sites.

Amherst County Habitat for Humanity
Executive Director Report
October 10, 2005

I. House Construction

a. House 24 continues. The building is just about closed in and skilled trades work should begin the next few weeks.

b. We have a contract on the purchase of 3 lots on Ebenezer Rd. in Amherst. These lots are $9,000.00 each and will have city water available in the next year. Once we have the perk test complete we will move ahead with the purchase. The purchase can be financed via a leveraged loan from VHDA (3%, interest only).

c. The effort to get a contractor to do the demolition of the Church Street house is moving far more slowly that I would like. We have yet to secure a firm bid. However, with the purchase of the Ebenezer lots upcoming, it may be prudent to wait on the Church Street work until funds are identified.

II. Financial Report

a. The August 31 bank statement showed us with $64,738.67 in the checking account and $3,062.95 in the Money Market account. The only significant outstanding bill is to Lowe’s for the framing materials (approximately $7,000.00)

b. The figure above does not reflect the income from the Gospel Concert. We raised $2,459.00 in that event and put our message and mission out before 377 people. Lynn Kable deserves a big round of applause for all her hard work on this event.

c. Attached is a statement of cash flows and a balance sheet for your information.

III. Office Status

a. I will interview a candidate for the bookkeeper/receptionist position on Wednesday, September 14. This candidate will come from the “green Thumb” program administered by the League of Older Americans (LOA). If this candidate is acceptable, their salary will be paid by the LOA for the first year. They will also pay for any training costs associated with this position.

b. The office was closed last week while I went to Mississippi to assist my church in hurricane relief efforts. I want to express my thanks to Paul Grey and the board for their understanding and support of this work.

IV. Training

a. I will be attending the Governor’s Housing Conference in Roanoke on September 14 to 16. The office will be closed those days.

b. Once a bookkeeper/receptionist is hired, I have contacted Mr. David Dolan, of Gladys, VA to provide on-site QuickBooks training to the staff. Mr. Dolan is a certified QuickBooks trainer and has agreed to provide ACHFH a reduced price for his services. Seed grant funds will be used to pay for this training.

c. Board Members are reminded that the Seed Grant program will require at least one board member to accompany me to training in Richmond on October 18 & 19 and in Roanoke on November 9^th. Funding is available for transportation and housing. Please consider whether you may be able to attend.

V. Action Items

The board should continue to develop the work plan required by the Seed Grant. A draft of the work plan as developed so far is attached.

Amherst County Habitat for Humanity
Executive Director Report
September 21, 2005

I. House Construction

a. House 24 continues. The building is just about closed in and skilled trades work should begin the next few weeks.

II. Financial Report

c. Attached is a statement of cash flows and a balance sheet for your information.

III. Office Status

IV. Training

a. I will be attending the Governor’s Housing Conference in Roanoke on September 14 to 16. The office will be closed those days.

V. Action Items

The board should continue to develop the work plan required by the Seed Grant. A draft of the work plan as developed so far is attached.

Amherst County Habitat for Humanity
Executive Director Report
July 25, 2005

I. House Construction

a. House #24 is under construction. Dirt work is progressing despite the rain.

b. I will have a Request for Bid (RFB) in the local paper next week for the demolition of the house and rough grading of our lot on Church St. This will be the site of House #25.

c. I am in search of additional building sites. Our budget for next year has a line item of $35,000.00 for land acquisition. We should be preparing now for building sites for the foreseeable future.

II. Financial Report

a. The status of ACHFH is good. We are current with all bills, have no outstanding debt and have over $62,000.00 in the bank. In the last 6 weeks we have received a $10,000.00 grant from Bank of America which has been deposited, a $5,000.00 grant from the Greater Lynchburg Trust, which is a reimbursable and the $20,000.00 Seed Grant from VHDC, which is also a reimbursable grant.

b. The Seed Grant will require a great deal of work from Paul, myself, and this Board. Attached to this report is a copy of an email (I am sorry about the format) from the grant program manager outlining the timeline for implementation and compliance. Please read this attachment and be aware of our obligations in regards to this grant.

c. Also attached is the proposed budget for FY 05/06. This was developed after reviewing our past budgets, considering our potential for fundraising, looking at our growth needs, and taking a certain leap of faith. I believe it is realistic and very doable.

d. Treasurer Rod Loving and I have been working on the four past due accounts that we have. We have developed good numbers for the amounts owed and have contacted two of the four homeowners to make payment arrangements. We will be contacting the other two next week.

e. Lynn Kable has the new CD mastered and ready for production. She is also working on both a Gospel Concert and the next bluegrass Concert. We have been accepted as a vendor at the Garlic Festival. We also need a presents at the Apple and Sorghum Festivals.

III. Office Status

a. We have a new computer up and running in the office and we will be moving that machine to hook up with the internet soon. We have QuickBooks 2005 on this computer and are entering good data into this program. We expect more accurate financial reports from now on.

b. We have entered into a lease for a new copier. Our old one has incurred over $500.00 in repairs over the last 90 days and is broken again. There is no point in repairing it any further.

c. I have contacted the Greater Lynchburg Council on Aging in regards to getting another “Green Thumb” office worker. With a new ED in the office, we will have the required level of supervision for this worker.

IV. Training

a. I have attended a training season on the “Apostles Build” program. There will be another session in October that I will also attend. This is an excellent program to help build church relations and we will be implementing it in the fall.

b. CVCC offers a three-day training class on Quickbooks. I plan to get three slots in this class and attend along with Rod Loving and our Green Thumb Office worker.

c. As part of our Seed Grant proposal, I have suggested that we would send board members to the Neighborhood Reinvestment Training Institute in Washington DC this August. This is excellent training and will help direct and strengthen the board. Please consider whether you can attend. I would suggest that at least two board members attend for the entire week of the institute.

V. State Support Organization

a. Habitat USA is in a restructuring process. In this process the regional Habitat offices are going away. The extent that the new, larger territories will be able to support affiliates is unknown at this time. The Virginia Habitat affiliates have voted to start a State Support Organization (SSO). This is a subscription organization. It will cost ACHFH $100.00 per year to joint at our current budget level. Last year the SSO of Virginia passed out in grant fund over $750,000.00 to state affiliates. The average grant award was $28.806.00 and the medium award was $11,600.00. This seems like an excellent return on a $100.00 membership fee.

b. The board must pass a resolution to join the SSO.

VI. Action Items

a. Vote on the resolution to join the SSO

b. Vote on approval of the budget

c. Select members to attend the NRTI

d. Someone to apply to Apple and Sorghum Festivals